Job – Office Manager – FT

23 Aug

August 21, 2012

OBHS OFFICE MANAGER POSITION

The Ontario Black History Society (OBHS) is a non-profit registered Canadian charity, dedicated to the study, preservation and promotion of Black History and heritage.

The OBHS aims to foster public interest and encourage the interest of Black History through 1) Recognition, preservation and promotion of the contributions of Black peoples and their collective histories through education, research and cooperation.

2) Sponsorship and support of educational event, conferences and exhibits in this field. 3) Promoting the inclusion of material on Black History in school curricular.

Position Summary: The OBHS is looking for a full-time Office Manager for their downtown administrative office. The Office Manager is responsible for the functioning of the OBHS office and provides support to the President in fulfilling their duty for the organization.

Duties and Responsibilities:

– The Office Manager will be in charge of the office key, open the office by 9:30am and will close the office at the end of the day.

– Answering telephones in a courteous manner and returning messages in a timely fashion; maintaining and replying to administrative mail/email address requests; sending event notices, OBHS Newsletter, invitations and messages.

– Planning, organizing, promoting and coordinating key annual events such as OBHS Brunch, bus tours, OBHS Emancipation Day events, conferences, and presentation requests.

– Co-ordinating requests for OBHS exhibit rentals, the staffing of displays.

– Soliciting for, tracking and coordinating OBHS memberships and donations to organization; maintaining current membership list and other contacts.

– Purchasing office supplies as needed, inventory control and processing transactions for donations, services, and promotional and historical items (ie. sales of Official OBHS Black History Month posters and books) for sale by the OBHS performing cash collection, composing, tracking and providing invoices, and bank deposits. and

– Assist with the supervision of student interns, placement students or volunteers.

– Oversees maintenance of office equipment (copiers, fax, and postage meter), calls for service as needed, and serves as liaison to office equipment maintenance vendors.

– Flexible schedule is required as attendance at events outside of office hours is often needed.

– Collecting and maintaining activity logs, statistics and other reporting

– Preparing sponsorship, membership, and grant proposal packages for mailing and electronic delivery.

– Maintain a professional looking office that is kept tidy and organized

– Liaising with President and other OBHS staff and board members. – Other duties as assigned.

Qualifications:

– Due to the mandate of the organization, applicable candidates must be persons of African descent

– 2-5 years of experience working in non-profit office management or administrative support experience is an asset

– Experience fundraising, preparing grants and sponsorships for non-profit organizations

– Knowledge of Black History is an asset

– Some post-secondary education

– Good problem solving and research skills

– Proficiency in MS Suite – Microsoft Word, Excel and Outlook, and web research

– Must have flexible schedule and be available to work full-time.

How to apply:

Recruitment is ongoing until position is filled. Qualified candidates should forward a resume and cover letter to admin@blackhistorysociety.ca with a copy to obhspresident@gmail.com

**Thank you for your interest but only candidates eligible for interview will be contacted. **The OBHS is not able to discuss the status of applications over the phone or by email.

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